Careers | Event Specialist

Developing and implementing events, festivals, corporate parties, meetings, and conferences

Job Title

Event Specialist

Supervisor

Director of Events, Adrienne Nesbitt

Salary

$38,000 – $43,000 depending on experience and qualifications

Hours

Typically 9 a.m. – 5 p.m. Evenings or weekends are often required for event activities.

Benefits

We offer a competitive salary based on experience, a health insurance stipend, three weeks paid time off after the initial onboarding period, nine paid holidays, a retirement plan with company contribution, and a phone stipend. Add to that a flexible work location, fresh produce from our on-site garden, and pretty much any beverage or snacks you want while working at the Eyedart office.

Start Date

July 12, 2021

JOB OVERVIEW

Eyedart seeks a talented candidate to organize events for our clients from conception to clean up. Under the guidance of the Director of Events, you will meet with clients to work out event details, secure permits, scout and book locations, order food, hire entertainment, coordinate staff, train and organize volunteers, and ensure all set-up and clean-up.

During events, you will be on-site, ensuring the event runs smoothly and handling any crisis that may arise. Additionally, the Event Coordinator must organize and convey all event details to the marketing team to ensure the events are appropriately promoted. promoted.

 

JOB SCOPE

  • Develop a Range of Events. In this role, you’ll need to maintain a working knowledge of the complex needs of a wide variety of events.You will develop and implement events, festivals, corporate parties, meetings, and conferences. Eyedart events include municipal events for tens of thousands of people, large online conferences, small cocktail parties, corporate celebrations, film and music festivals, and large sporting events, among others.
  • Team Management. An important aspect of the job is coordinating the work of others. Delegating to a team appropriately and ensuring everyone has what they need to do their job requires team management and leadership skills.
  • Convey Details to Marketing Team. One of the essential tasks of the event coordinator is organizing and conveying details to the marketing team on time. Completing the event organization is only half the task. The other job is communicating these details to the team responsible for promoting the event.
  • Communication. You will serve as the primary point of contact and organize meetings for businesses, vendors, stakeholders, key partners, and the general public.
  • Manage Details. This role requires detailed maintenance of records and contracts for each participating client, business, sponsor, vendors.
  • Ensure Budget. You must ensure that expenditures remain within budget,
  • Negotiate Agreements. You will manage all logistics and negotiate contracts with vendors, participants, rental companies, governing agencies, permitting agencies, entertainment.
  • On-Site Supervision. Be present and available at each event (set-up to tear-down). Lead by example.
  • Public Speaking. You will frequently need to speak in front of groups. Whether rallying volunteers, starting a race, promoting an event, or presenting before a governing board – public speaking is a regular occurrence.
  • Connect Various Groups. We believe we are stronger together. As the coordinator, you will connect businesses, staff, volunteers, artists, musicians, organizations, and key partners to accomplish the above-stated goals.
  • Scenario Planning. You will plan for potential scenarios that could impact the integrity of the event.
  • Complete other duties as required.

EDUCATION AND EXPERIENCE

The ideal candidate will possess a bachelor’s degree and two (2) to three (3) years of experience working in event planning or a related field, such as hospitality, tourism, journalism, marketing, communications, public relations, or sales.

 

SKILLS

  • Must Love Parties. Need we say more?
  • Capable Communicator. The Event Coordinator works with a range of people: suppliers, contractors, employees, volunteers, permitting agencies, event participants, crowds, municipal staff, wealthy donors, business owners, and vendors. Knowing how to listen and communicate effectively with a range of audiences is vital.
  • Calm Under Pressure. Many things can go wrong during an event, and something eventually will. Being able to solve the issue quickly – and maintain a sense of humor – is vital.
  • Computer Skills. We rely on technology to communicate, plan, budget, organize and promote events. Proficiency in a range of software applications is necessary to operate.
  • Negotiation Skills. Must possess negotiation skills to work out prices with clients and contractors.
  • Organization. Planning and thorough follow-up are critical to successful coordination and execution of all events. Many things happen all at once at events. The event coordinator needs to stay focused and organized so that the event goes off without a hitch.
  • Spanish language skills are a strong asset.
  • Leadership and Management Skills. Delegation of responsibilities is key to success in this role. One person cannot do it all. Extensive preparation and planning so that you can identify and utilize resources are vital.
  • Investment. You exhibit genuine interest in our clients and your colleagues. You care about their success and want to play a vital role in advancing their business and capabilities.
  • Writing. You must possess excellent writing skills.
  • Curious Learner. You seek out learning and education opportunities to keep pace with the industry.
  • Management. The role requires you to engage others, training them to do and improve upon various tasks.

This job description is neither comprehensive nor exclusive to the tasks that may apply to this position. Eyedart is a changing and evolving organization, and applicants must be willing to adapt to these changes.

Eyedart provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

Working at Eyedart

Eyedart has a wide variety of clients in multiple industries. Every day introduces new opportunities for problem-solving, and we believe in solving for YES. Without question, our colleagues care deeply about the communities in which they live and want to contribute to its enhancement. Eyedart is a very flat organization where everyone pitches in to get the job done.